Entertaining Planner

Host like you have done it a hundred times. This 39-page entertaining planner gives you four finished party plans, the math every host wonders about, and fillable worksheets that take you from the first idea to the thank-you notes.

Every plan is complete: a menu, a timeline with real times, a shopping list sorted by aisle, and a simple setup. Host it exactly as written, or use the worksheets to plan your own.

WHAT'S INCLUDED

- Four finished hosting plans, each with menu, hour-by-hour timeline, aisle-sorted shopping list and setup:
– A candlelit autumn dinner party for 8 (main course made the day before)
– A cozy fondue night for 10, kids welcome
– A slow Sunday brunch for 8
– A drop-in holiday open house for 30
- "Choose your style" comparison page: guests, feel, hands-on time, make-ahead and budget per guest
- The hosting formula: food per guest with totals for 8, 12, 20 and 30 guests; drinks, ice and coffee math; seating and tableware per guest; a simple place-setting guide
- Three tablescape formulas with top-view diagrams, shopping lists and seasonal swaps
- Master party timeline from four weeks out, plus a party-day hour-by-hour guide
- Eight worksheets, each shown filled in and as a blank: event overview, guest list and dietary needs, menu planner, shopping list, prep schedule, day-of timeline, budget, post-party notes
- Food-safety reminders where they matter (safe temperatures, the 2-hour rule)

HOW THE FILLABLE PDF WORKS

The worksheet file is a fillable PDF. Open it in the free Adobe Acrobat Reader on a computer, tablet or phone, click any line and type. Tick boxes click on and off. Save your plan and print it, or print blanks and write by hand.

SIZES AND FORMATS

• 4 PDF files: the full planner and the fillable worksheets, each in US Letter (8.5 × 11 in) and A4
• Printer-friendly planning pages on a light background; an ink-saver tip is included
• No Canva account or special software needed

PLEASE NOTE

• This is an instant digital download. Nothing will be shipped.
• For personal use only. Please don't share or resell the files.
• Colors can look a little different on different screens and printers.
• Designed by Rooted & Refined with help from digital tools. Photographs are editorial concept images created with digital tools.

Hosting a holiday? Our Thanksgiving table set and hosting guides are available in the shop too.